City of Dubuque Copy Paper Request for Bid
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Description
Notice of Request for Bid - Equipment, Materials, and Supplies The City of Dubuque is accepting sealed bids for its annual supply of Copy Paper. Copy paper must be 20# white 8.5" X 11" ream, wrapped laser-quality paper. The Bidder must submit a specification sheet with their bid that includes the manufacturer's recycled content. The bidder must also specify the name, brand, and product number of each item being quoted. Notice is hereby given that sealed bids will be received electronically before October 15, 2026, at 10:00 am (Central Time), as requested by the Finance Department. The City will issue a purchase order, and payment will be made for the entire order. The vendor shall maintain the purchased paper in its inventory and release it to the City departments located throughout the City on an "as needed" basis, with a minimum quantity of five (5) cases per request. Delivery must be made within forty-eight (48) business hours of the City's request, taking the weather conditions into consideration. The selected vendor shall provide the City with a monthly report summarizing the quantity of paper ordered and delivered to each City location, as well as the total number of cases remaining in inventory at the end of each month that have been purchased and paid for by the City. The monthly report shall be provided to the City no later than the second (2nd) business day of the following month. The City will accept bids only through the City’s online e-procurement portal, Ion Wave. Email, fax, or hard copy submittals will not be accepted. Each Bidder is solely responsible for uploading their bid into Ion Wave. The City bears no responsibility for any delay, failure, or error in connection with the Bidder’s submissions. Bids will be opened on October 15, 2026 at 10:00 am (Central Time). Bids will be evaluated promptly after opening. A bid opening will be held via a Teams meeting on October 15, 2026 at 10:00 am. Microsoft Teams Meeting J…