Event Planning and Production Services for Hayward Amplified 2.0 Program
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Description
NOTICE IS HEREBY given that the City of Hayward invites sealed proposals for 27-015 Event Planning and Production Services for Hayward Amplified 2.0 Program . Each proposal shall be in accordance with the general provisions for purchase of work and services on file in the office of the CMO , 777 B Street , Hayward , CA 94541-5114 . All proposals must be submitted to the City's eProcurement Portal by 12:00 pm on Wednesday, December 9, 2026 and clearly identified with RFP title, number, company name and due date. It is the sole responsibility of the proposing firm to ensure that proposals are received prior to the closing time, as late bids will not be accepted and deemed nonresponsive. The City of Hayward seeks proposals from qualified firms or consultant teams to provide comprehensive event planning, coordination, marketing, and production services for Hayward Amplified 2.0. The selected consultant will work under the direction of the City’s Economic Development Division and in partnership with local businesses, property owners, community organizations, performers, vendors, and other stakeholders. The project will consist of a coordinated series of approximately six to ten smaller-scale public events and activations in Hayward’s commercial areas during spring and summer 2027. The event series is intended to create consistent activity throughout the season, increase foot traffic, encourage repeat visitation, strengthen collaboration among local partners, and provide engaging experiences for residents and visitors. The consultant will support the full event lifecycle, including program planning, concept development, partner coordination, permitting and logistics, marketing, vendor management, event-day production, evaluation, and reporting.