Parks and Recreation Maintenance Management Software
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Description
A. Background The St. Johns County Parks and Recreation Department currently utilizes an asset management software; however, the system presents challenges in supporting the Department's daily maintenance operations. Therefore, the Department is interested in exploring alternative software solutions that are designed for parks and recreation maintenance operations, and do not require extensive customization to support daily maintenance activities. B. Required Software Functions 1. Safety and Routine Inspections: Ability to schedule, complete, and maintain records of routine inspections and safety inspections for parks, playgrounds, athletic ?elds, recreational facilities, and equipment. 2. Daily Task Management: Ability to assign, schedule, and document daily sta? activities, recurring maintenance tasks, and completed work. 3. Work Order Management: Ability to submit, assign, track, and close work orders, including corrective actions identi?ed during inspections. 4. Asset and Equipment Management: Ability to maintain asset records, service histories, preventive maintenance schedules, repair costs, and equipment inspection records. 5. Labor and Resource Tracking: Ability to track sta? hours, materials, and costs associated with maintenance activities and speci?c assets. 6. Reporting and Dashboards: Ability to provide supervisors and management with accessible maintenance records, outstanding tasks, inspection results, and reports to support operational planning and budgeting. C. Anticipated Software Users and Licensing Approximately 50 software user licenses will be needed to accommodate current employees, supervisors, crew leads, and future sta?ng needs. Users will require varying levels of access and functionality, including viewing information, assigning and managing work orders, completing ?eld activities, and administering the system. The Department would like information on available licensing options, user access levels, and associated investment, includ…